EU Settlement, Leave to Remain and Citizenship.

All of the information provided below is general. Individuals will need to access relevant information for their situation. This information will at some point become out of date and it is your responsibility to know the changes and refer to the latest UKVI guidance. The HR Immigration team can provide information on requirements, guidance and common questions but cannot provide immigration advice or check visa applications. The HR team also has access to a UKVI Premium Account Manager who can help with questions on the policy guidance etc.

EU settlement

There is lots of info on the university website about this. Keep up to date as the conditions do change.

Here are the basics:

  • the application is online and you need a smart phone to apply,
  • it is free,
  • fast turn around (a few days to a week),
  • the deadline is Dec 2020 (no deal) or June 2021 (brexit with a deal), and
  • if you have a European passport and have had resided in the UK for at least five consecutive years you can apply for settled states or less than five consecutive years then you can apply for pre-settled status. When you apply you won’t be asked which one you are applying for, the status will be issued according to how long you have been living in the UK when you apply.

Useful links: UKVI webpage on EU settlement scheme and the university webpage on settled status. If there are any questions regarding the EU settlement scheme please email humanresources [at] exeter [dot] ac [dot] uk

Indefinite leave to remain (ILR) for Tier 2 visa holders

The university is able to give guidance but not advise on applying for Indefinite leave to remain. Here is the relevant university website. If you want advice then you will need lawyer or someone registered with The Office of the Immigration Services Commissioner (OISC).  The University can provide details of a Solicitor we refer to for complex immigration queries.

In short, after 5 consecutive years living in the UK you can apply for ILR which means you no longer need a visa to work in the UK. This is also the first step toward citizenship.

Some points to be aware of:

  • you need to have resided in the UK for 5 years at the time of application,
  • the start of the 5 years is the start of your first suitable visa (which visa’s are eligible needs to be considered for example a Tier 4 visa does not count),
  • you will need to list every time you left the UK for the 5 year period so start making notes as early as possible,
  • in any 1 year period you can’t have been out of the country for more than180 days,
  • you will need to sit a life in the UK test (not an English test but a culture test), and
  • you will need a letter from the university, bank statements, and payslips.

Timing:

  • the earliest you can apply is 28 days prior to the 5 years date,
  • the decision will take up to 6 month (during this period you cannot travel otherwise you may jeopardise your visa application), and
  • you can fast-track the process and have a decision within a few days (for a fee).

Costs per person (accurate at time of posting this blog) :

  • £2389,
  • biometic information £19.20,
  • life in the UK test £50, and
  • fast track process (optional) £800.

To find where you can sit the life in the UK test visit here (there is no expiry date for the test). Of the total costs listed, the university will reimburse (the main application only – ie not partner or children) up to £2300. But note that under the HMRC rules this will be taxable (so you won’t get the full £2300 reimbursed).

Everyone’s application is unique and complicated. So get as much information as you can.

Some useful links: the ILTR pages including guidance on how to calculate continuous residence, the universities Visa reimbursement scheme. To request a letter to support your ILTR application, email humanresources [at] exeter [dot] ac [dot] uk

Citizenship

After being on IRL for 1 year or with settled status for 1 year you can apply for citizenship. You need to consider if you can have duel passports or not; some countries do not permit dual nationality so you need to check and may need to choose between British or retaining own citizenship. Again the process takes up to six months and you will not be able to leave the UK during this time.

Cost:

  • £1330,
  • biometric information £19.20,
  • Life in the UK teat £50 (if your applying from a settled status),
  • £80 for the citizenship ceremony.

The university will not cover any of the fees associated with citizenship.

For more information see UKVI webpage on British Citizenship

Women in Gaia: from early career researchers to leading experts.

What is a career anyway?

In introducing themselves, some of our speakers observed that we should reflect on what we mean by career.

I never had a career, I had a life I was living“.

I am not interested in a career. A career is a story you tell after you have done it”.

This was a really necessary reality check to hear at the start of the discussion encouraging us to challenge our assumptions. Especially considering we ran a workshop in June on career options.

Our speakers introductions were open and honest reflections on their experiences. One of our speakers observed that participating in a physics undergraduate degree was an environment that increased their insecurity and self doubt: “I was worried I was not a good fit for the job I wanted to do“.

One of our speakers observed that even if you take a ‘traditional academic’ path on paper, it may not feel like a traditional path along the way. Reflecting that they were “following the traditional academic path but in my heart I was looking for ways out. I had strong mentoring and that helped me to find my way.”

How do family and academic commitments change with time?

At times the idea of family and academia are presented as incompatible. This is often said in the context of motherhood but it is important to include fathers in this discussion too. So in discussing family we should be talking about parents, not just mothers.

  1. It can be really hard to keep momentum going when you have a young family. This is a motivating factor for some to have children later in life. The challenge becomes how to keep projects moving and keep opportunities coming in.
  2. Don’t leave science after having children. Do acknowledge that it will slow you down when they are young and you will have less time to contribute to your science. But it is really important to acknowledge that as your children get older you will regain time and energy to focus on your science and other activities.

Some advice on this point: “The advice I was given was not to try to do/have everything all the time, because it is miserable. My approach is to enjoy my family now but to keep engaged in the science just enough to be able enjoy that too and so that I still have a career when my family is older and not so dependent on me.

It is absolutely okay to have a dip in publications. Over a long and varied career I expect it won’t make much difference. The science may take a back seat when you become a parent, but it isn’t forever, and all careers have phases and diversions. It is harmful to think that you have to sacrifice your science for babies. This just simply is not true.

Does the university institution favour men?

  1. It is not uncommon to feel the university system is not working to support you. The goal is to make it work for you. After you have found your way, universities can be amazing place to work.
  2. Think of the university as a vehicle to follow your research interests.
  3. Keep a list of people around you that are setting up flexible work arrangements. Then use this as evidence when you need to request changes to your work schedule to build in more flexibility.

Is the “boys club” still a problem?

  1. It is still common for women to be treated as though we are not good enough. Even though we clearly are!
  2. There are often situations where we need to take risks as scientists. This often suits men who more often task risks, make mistakes and in the process become more resilient to failure.
  3. The idea of the “boys club” has two parts: system issues and confident issues.
    • The system issues can include the delivery of education that is often better suited to “male thinking”. This can create intellectual dominance which does not promote diversity.
    • In terms of confidence, the goal is to reach a place within ourselves where we have a base level of confidence as an individual that is resilient to external forces. This unshaken confidence is the single biggest thing you can do for yourself.

The final point deserves highlighting: the solution for all genders is to have both emotional and gender equality.

Careers in Climate

On Wednesday 5th June, Women in Climate hosted Careers in Climate, with funding from the Researcher Led Initiative Awards. We were joined by an exceptional group of speakers for this insightful and motivating day. Over 40 people met to hear a science writer, a journal editor, a teacher, professors, and research institute scientists discuss their careers, with one-to-one sessions enabling attendees to have personal career discussions with the speakers. The event was well-attended by postgraduate and postdoctoral scientists who found the event a positive and insightful consideration of possible options for their future careers.

 

Krasimira Tsaneva-Atanasova – Professor of Mathematics for Healthcare and Associate Dean (International and Development)

As a child Krasi thrived on academic challenges, later realising that inspiring learning in others was also very motivating through teaching English in Bulgarian schools. From there Krasi went to work in industry as a statistician and programmer, before venturing to New Zealand to complete a PhD. Reflecting on this move, “I was not scared. I was determined and grateful for the opportunity.” Krasi then did two post-docs in the US and Paris before finding a permanent position in Bristol as a lecturer. Krasi opened up about how hard this time was, “there was barely enough time for lecturing and I was not researching at all”. After three years things started to improve when Krasi started winning grants, getting students and post-docs. From there Krasi’s career started to blossom and Krasi continued to take on new challenges and opportunities.

Krasi shared with us that it was never the goal to become a ‘Professor’ and personally puts no weight on the title. Krasi felt strongly that in hard times, such as in the first few years of lecturing, you need to take care of yourself first and continue to move forward.

Mark Baldwin – Professor of Mathematics and former Head of Mathematics and Computer Science

“I did not want to be a Professor. I wanted to work in a research lab and in time be the head of a research centre”. Mark took a “non-traditional” path into a professorship, working in industry for a number of years. Mark’s key piece of advice is that you need to nail interviews: “Don’t go into interview blind. Go to training, get informed and be prepared”. And don’t forget that your best papers will get rejected, as you push the boundaries of science!

Peter Stott – Science Fellow in Attribution at the Met Office and Professor in Detection and Attribution at the University of Exeter.   Climate communicator in media

Peter’s advice on finding a career you are passionate about is to: “Have a big ambition, but take small steps”. The challenge in finding the right career then becomes about finding your niche and leaving room to take advantage of surprise opportunities that come along.

Peter studied Maths at Durham and then theoretical physics at Cambridge. Whilst studying theoretical physics Peter realised this was not a good fit and the desire for a more practical job developed. Peter went on to be a computer programmer but also felt this was not a good fit. Peter then completed a PhD which included research on atmospheric dispersion following the nuclear accident at Chernobyl. He continued working in atmospheric science, taking up a post-doc in Edinburgh on ozone depletion, but Peter still had not found his perfect niche.

When the first Intergovernmental Panel on Climate Change (IPCC) report came out this sparked a new interest in weather and climate. That was the point when a Met Office graduate position opportunity came up – “This was the niche I was looking for”. An early career highlight was being invited to Japan as an expert scientist during the Kyoto Protocol signing.

Later Peter realised an ambition to develop public communication skills and do media engagements. Peter is now a regular point of contact between the Met Office and the media, and in the last year has featured on a David Attenborough documentary and co-led the ‘Climate Stories’ project blending art and science together to improve climate communication.

“Media training and coaching is essential. There is a real need to get a broader diversity of scientists involved in media engagement. Start small, just go out and do it. Get support and encouragement”.

There is no ‘typical’ day, as days change and evolve over time, and Peter regularly switches from research to user engagement (government, public and policy makers).

Robert McSweeney – Science Editor at Carbon Brief, climate journalist

Robert did an Engineering Masters at Warwick and a Science Masters in Climate Change at UEA. After this, Robert went to work as an environmental scientist in the large engineering consultancy firm ‘Atkins’ for eight years and five years ago joined the website Carbon Brief.

Reflecting on working as an environmental scientist: “The pros of the job include the wide variety of work and training. The cons included having to fill in time sheets and the corporate focus as you might not be working directly on climate related projects”.

At Carbon Brief: “The pros of the job are that it is fast paced, creative and has clear impact. The cons are that deadlines are tight and you can get a little down when you are reporting so often on the negative impacts humans are having on the climate.”

A typical day at Carbon Brief involves a morning briefing and an editorial meeting. This is followed by writing or editing deadline pieces followed by a mix of short and long term projects.

Robert summarised with the following advice:

  1. Don’t fret about past decisions
  2. You don’t have to do the same thing forever
  3. Get work/volunteering experience
  4. Think about your personality and make choices that suit you.

Tamara Janes – Manager of Climate Information for International Development, Met Office

Through high school and university Tammy was strong in Maths and Physics, choosing to do an undergraduate in Astrophysics and a masters in Atmospheric Science, both in Canada. Tammy then set her sights on the Met Office with the goal of working in the UK.

Tammy provided a great perspective on their career path, reflecting on the dreaded interview question: “Where do you see yourself in 5 years?”. Tammy observed that as an undergraduate in 2005, the goal for 2010 was to be doing a PhD in Astrophysics. But in 2010 Tammy was doing a PhD in Earth and Atmospheric science instead. In 2010 the goal was to work for Environment Canada doing weather forecasting by 2015. Instead Tammy was working in core science at the Met Office and planned to working in similar role in 2020. Now in 2019 Tammy is working as an applied scientist travelling all around the world.

Tammy’s key point is that it is good to have a direction and set goals but realise that what you want from life, take the opportunities you have and change your goals on a regular basis.

Graham Simpkins – Editor at Nature Reviews Earth & Environment

Graham did a Bachelor degree in Physical Geography at Sheffield, a Masters in Climate Change at UEA, and a PhD in Climate Science at UNSW Australia. During this time Graham’s primary career goal was to be a lecturer.

Graham shared with us that he really struggled about half way through the PhD process and considered quitting; the honesty around the difficulties faced was really appreciated. Graham made some big life changes and the final year of the PhD was one of the best years of his life. Graham then went on to do a post-doc in the US, but during the PhD and post-doc Graham had started re-evaluating the lecturer goal and realised this was not the right path. “I felt there was an expectation that I would do a post-doc. Doing a post-doc was not for me but doing one helped me to realise that I did not want that life. There are so many other options, so don’t feel you have to do a post-doc.”

Graham liked talking to people about their own research but no longer enjoyed doing the research directly. When an editor job came up at Nature Communications, Graham applied, never realising beforehand that this was a job possibility! Graham loves his new career. In roles within Nature Communications, Nature Climate Change and Nature Reviews Earth and Environment, Graham’s jobs have included: reading a lot of manuscripts, working with authors to improve their papers and commissioning new pieces. Graham attends conferences and goes on lab visits to see trends in research focus and the latest developments. “At Nature we are not experts in all areas, we assess if papers are novel and if there is a breath of interest to our readers.”

Angus Ferraro – Physics High School teacher

Angus did a PhD in Atmosphere, Oceans and Climate at the University of Reading and post-doc at the University of Exeter. During the post-doc, Angus really enjoyed the intellectual challenge and the freedom to manage your own schedule. The catalyst for the change to teaching came about after a rejected NERC fellowship. “It was not the rejection itself, just that I became aware how much I would need to do in order to get a fellowship and the timeline was not compatible with my personal life”.

From there Angus decided to teach Physics at High School. “I wanted to be a teacher before anything else. Because I really enjoyed teaching people”.

“The job can be stressful due to the pace of the day and amount of work you need to do on each day.” A standard day starts at 8am to review the days lessons, before the day of teaching. There is then two hours of tasks to do at the end of the day, which includes marking and teaching preparation.”

Angus feels the job can offer a good work-life balance but this has to be self-regulated. Your work-life balance depends on the school you’re in and there are a lot of overworked and stressed teachers in the UK. One of the biggest challenges is the level of under-funding which makes it much harder to do your job as you don’t have the resources you need. The second biggest challenge is the accountability process which can make you feel like you are not a professional if you are being micro-managed by your school.

If you’re wondering if teaching is for you, then go to a school and get some work experience and see if it is for you. Use the English governments “Get into Teaching” initiative to find a school or email the school reception to get put in contact with the Head of Science. It can happen that people commit to teaching and realise that half way through their training that they don’t like kids. So work out if this is what you want to commit your time to.

Don’t believe all the negative things said about teaching. “Nearly all of my days are spent teaching Physics which I really enjoy. I spend 99% of my time in the company of really fun people leaning about really interesting stuff and it’s great.”

Training paths for High School teaching:

1. University path:

Post-Graduate Certificate of Education (PGCE) is a one year course with in general is 1 day at University and four days a week at a placement school where Angus taught 10 hours a week. Angus did this option as it was the least intensive option and allowed him to study the science of leaning and develop more core skills as a teacher. Due to skills shortages in this area there are bursaries you can apply for while you teach which is more than enough to live on (amount depends on the subject, with subjects like Physics currently having large bursaries attached).

2. School path:

In this option you are paid an unqualified teachers salary. In this option you teach a lot more and in a way you are thrown in the deep end. For natural teachers this might suit you better.

  1. School Direct is a programme run by consortiums of schools locally.
  2. Teach First is a national program designed for top graduates and for teaching in more deprived areas.
  3. Researchers in Schools is a mix of all the above for PhD graduates. There is lots of teaching but also time for researching (education focused) and training, and the programme is designed to increase the number of state school pupils applying to top universities, especially from under-privileged areas.

Mailing list for climate related jobs in the UK and abroad

The Met-jobs mailing list sends out lists of job adverts in meteorology, oceanography and climatology (including vacancies in research, forecasting, technical support, and also course/study vacancies). Sign up to Met-jobs here.

Publishing in Nature

Publishing in Nature – a guided tour from our guest speaker Dr. Graham Simpkins

We acknowledge that selecting the right target journal is an important decision and WiC are not advocating for publishing in Nature. We just want to pass on information to people who do want to publish in Nature.

 

How to choose the right journal for your manuscript?

In order to find the right fit within the Nature family, consider the following questions:

  1. How big is your story?
  2. What audience do you want to reach?
  3. How fast do you want it out?
  4. Is open access important to you?
  5. Does your work build on any recent papers in the journal?

What makes a Nature paper?

To publish in Nature the work must be new and have a very wide interest. In particular, the work has to report the most significant advances that have the widest impact. The significance should be easily appreciated by non-specialists (ie apparent to people outside your area of science). Only 10-15% of submissions go out to review.

What makes a research journal paper (eg Nature Geoscience or Nature Climate Change)?

To publish in one of the research journals the paper has to report the most significant advances within the discipline or communty. In particular, the significance should be easily appreciated by non-specialists with the discipline. Only 20% of submissions go out to review.

What makes a Nature Communications paper?

Publications in Nature Communication tend to cover important advances in a specialist area where the main audience is other specialists. This journal is multidisciplinary and open access. Nature Communications send 40% of submissions out to review.

What makes a Nature Scientific Reports paper?

Like Nature Communications, Scientific Reports is a multidisciplinary and open access journal. The differences is that manuscripts do not need to be novel but do need to be technically sound. Scientific Reports send most manuscripts out to review and publish about 60% of the manuscripts sent out to review. Unlike the other journals, it is not run by professional editors but rather an editorial board (like many of the major journals with academic editors).

What is the editorial process?

 

There are two hurdles to get past in order to publish in Nature.

1. The editor hurdle:

Each editor will thoroughly ready the manuscript and assess if it is suitable. This decision is ideally communicated back to the authors within a week of submission. The editors are primarily looking for two things: What is the conceptual advance and what is the breadth of interest? They will then consider the importance to the field, the practical applicability and what the paper’s key conclusions are.

Some of the reasons why the paper might be rejected without review include the following:

  • out of the journals scope,
  • the advance is incremental,
  • too specialist,
  • lacks experimental evidence to support conclusions, or
  • the results have been seen before (ie a modelling study showing an observed process).

2. The peer review hurdle:

The editors will select appropriate peer reviewers based on their research background. In general three reviewers are needed with often different expertise.

The reviewers will assess if the:

  • results are technically correct,
  • conclusions are supported/robust,
  • data is high quality, and
  • approach and analysis is up to standard.

The reviewers will then advise on the:

  • The scientific advance,
  • interest,
  • impact, and
  • overlap with other work.

What are some of the most common reasons why a paper is rejected after peer review?

Some of the most common reasons to reject a paper include:

  • conclusions are not sufficiently supported,
  • significant technical flaws,
  • interpretation is too ambiguous,
  • not novel,
  • results not significant enough,
  • lacking a critical element, and
  • too specialist for the given journal.

Nature is launching Nature Reviews Earth and Environment in January 2020.

What does this journal have to offer that others don’t?

You will not be working with academic editors but rather with professional editors (all editors have a PhD in relevant fields). These editors have more time to work one on one with the authors. In particular the editors give input on content, structure and focus. Nature also can generate high-quality artworks for the paper.

How do I publish in Nature Reviews Earth and Environment?

The majority of manuscripts (90%) will be commissioned by the editors. These will be on hot topics, trends in the literature or stagnant topics that need to be reopened. Authors will be selected who have authority, a strong publication record and respected by the community.

Can I pitch an idea?

Yes.

To do this you will need to supply the following:

  • working title,
  • proposed authors,
  • key messages,
  • rationale and scope (200 words),
  • the sections and subsections (ie a paper skeleton), and
  • key references.

What is the journals scope?

There are three primary areas covered: i) weather and climate, ii) the solid Earth, and iii) surface processes.

 

 

What types of articles will be included?

  1. Reviews (6000 words): an authoritative, balanced survey of recent developments in an area of research.
  2. Perspective (5000 words): an opinionated review of a topic which is typically forward-looking or speculative.
  3. Technical review(5000-6000 words): accessible summary of techniques, devices or materials. It may be comparing different methods or providing guidelines for data analysis.

What topics will be covered in the front half (ie the more news section)?

This will include world views, comments, news and views, features and research highlights.

What is the cost to publish?

It is free to publish. The journal is accessed through subscription.

Tips for publishing in the Nature family of journals

  1. Ask your colleagues (who is not a specialist in your field) to read your papers. They will help you to understand if the significance is appreciated outside your field (as well as help you explain the concepts to non-specialists).
  2. If your paper has gone out to review and you get comments back which you can’t address, then email the editor and explain (rather than leaving it to explain in your response to the reviewers). The editor will be able to provide guidance on whether something must be done in order to move forward with the publication process.
  3. If you are rejected, consider a ‘transfer’ to another Nature journal. The online submission process will move all your user entered data so you don’t have to re-enter it all. The reviewers comments will also transfer to the new journal.
  4. There is no secret formula.

Questions

What does the embargo on the manuscript mean for me?

You can continue to present the work at conferences. You can’t talk to the media, make the manuscript publicly available or write about it in a blog/website etc. The manuscript can go into archive databases.

Do editors or reviewers decide on the manuscript outcome?

The editors make the decisions on manuscript outcomes and will overrule reviewers comments when needed. They will take into account the reviewers comments and if there are very different perspectives then the paper may go out to be reviewed by another referee.

What is the ‘consult’ option during the application?

This is a tick box as part of the application. The consult permits editor of different Nature journals to discuss your manuscript. This is very helpful when transfers are suggested to make sure the receiving journal would consider the application favourably.

What is the difference between article types?

There are multiple manuscript types within the journals (eg letters, analysis, article). The major difference between them is the length of the article.

Outreach

Friday 9 November: Outreach

Here is the extended list of points we discussed in the outreach themes meeting.

  • Outreach generally has two types of audiences: a smaller engaged group (may be higher level science, or young children!) or a more general science talk directed at a larger less specific group. Your task is to know which group you’re aiming for and what group you want to engage with. Both approaches can be very worthwhile.
  • Outreach is not a one way interaction. It is not about just disseminating your information, but is most successful when it is a shared experience. Not only that, but you will learn how your research is perceived by others too. It will teach you how to describe your science simply, and what metaphors or comparisons are understood. This will make you a better academic communicator as well. It is likely to increase your motivation for your research and the impact you feel you are having.
  • Outreach can be a great way to help with your mental health. You may find it helps balance the stress of the job. However, it is time consuming, and getting the right balance between outreach and your research can be difficult. Not everyone has the right personality for outreach, and some people may find it too stressful, but for those who can do it well, we should be using outreach to explain our taxpayer funded science in ways that will reach more people than journal articles and conference presentations.
  • Merging art and science is a very powerful approach for communication. Climate Stories was a recent outreach project doing just that. However, you may wish to reach people who are unfamiliar with climate science, and thus reaching them through something not related to climate may be most effective (i.e. at a market rather than a specific science event), or for example, through song rather than climate specific poetry, which someone uninterested in science or poetry may be unlikely to pick up. However all approaches will reach someone and have value, and sometimes it is best to focus on a quality exchange of information rather than focussing on reaching as many people as possible.
  • It is sometimes difficult for people to know about outreach opportunities. In addition to disseminating information to their colleagues, many climate communicators are focussed on actually doing the Outreach, so do just go and knock on their doors and they will be more than happy to help you get involved. Some of the opportunities we discussed include the Exeter Branch of the British Science Association (lots of opportunities through this!), the Brilliant Club, Soapbox Science and Pint of Science, and local science cafes and festivals, and well as one off opportunities.

If you’re at the University of Exeter and want to start going some outreach then some good points of contact would be Engaged Research Manager Grace Williams, or Engagement Officer and Researcher, GSI Georgie Tarling. A lot of projects will have outreach stated as part of their grant applications, so your outreach skills can come in handy when fulfilling your project goals as well.

Open Data

Open Data – How do I make data publicly available?

The starting points to consider are your: need / want / how

Need: Do I need to provide my data to comply with my funders requirements? This is funder specific but an overview can be found here. In general the idea is to ensure you’re compliant with the funders requirements. This may help you to decide if raw data or post-processed data is more appropriate. The rest is your choice and project specific.

Want: Do I want to make my data publicly available? Yes should be the answer unless you have good reasons not too (eg commercial value or sensitive data).

How: What do I do in order to create publicly available data? It is not that hard but there are a few stages involved which will be the focus of this blog.

Is there a policy for this? Yes. Open Access Research and Research Data Management Policy

Here is a general plan of attack for making open data

  1. Write a data management plan (DMP). This may have already been done for the grant your funded on. An excellent resource for this is the DMP online system. This can be used to write your data plan for a grant for or use it to make own.
  2. Do your research. Write documentation and update your DMP as you generate the data. Plan your meta data.
  3. Submit your paper. In the paper, include a data access statement in your acknowledgement. Wait for the author accepted manuscript or copyright process to begin.
  4. Deposit your data: external repository. Where do we find them? Use this database to search your funder and find the right repositories. For example, if you search NERC in the database or via their website that list the data centres.
  5. If you can’t find a suitable external repository? Then use the internal repository ORE. It can be a little tricky. For your first attempt it is recommended you contact our Research Data Officer Chris (rdm@exeter.ac.uk) to discuss your needs and how to do this effectively. If you use ORE, submit the data first and then the journal article (two separate entries). This will help link the two items. The deposit location is here and FAQ
  6. License your data. This will be a creative commons license but with different levels of use. Here is a blog what discusses some on the nuance of the CC licenses.
  7. Get a DOI. This may be through the journal or via the University of Exeter. Once a DOI is issued you can no longer change your data. So do this when your confident the data won’t change for the publication in question. You can get a second one issued if you need but this should be avoided if possible.
  8. When the page editing is occurring, add the DOI to your acknowledgements.

DMP for NERC

All NERC funding applications must include an outline DMP, and if funding is successful, the outline DMP will then be used by the relevant NERC data centre, in collaboration with the PI, to prepare a full DMP within three months of the start of the grant. At this point, it will be clear as to which datasets will be deposited to the NERC data centre, and if there are any additional datasets that will need to be deposited elsewhere e.g., ORE. If you are currently working on a NERC funded grant, it would be worth looking at the DMP to determine where the data should be deposited. Alternatively, you can always contact the NERC data management coordinator (data@nerc.ukri.org) to confirm the most appropriate location for your data. If, for whatever reason, the NERC data centre will not accept your data, we would be happy for you to deposit it in ORE.

 

Imposterism Part 2

Extended summary (blog) from the discussion on imposter syndrome (part two)

Is imposter syndrome the right term?

No. As in our part 1 on imposterism, Chris also agrees that using “syndrome” makes it sound like an individual ‘condition’, which by extension suggests that the solution should focus on ‘treating’ the individual. However, in many ways the true root of an individual’s impostor feelings are in how others act toward them, and its impact on their sense of self (e.g., how confident, competent, etc. one feels). So to say, imposter feelings come from the outside – in. And so the ‘treatment’ for impostorism should also not start with the individual, but instead with the people around one (e.g., how colleagues act toward one at work–do they treat her/him/hir in ways that offer assurances that she/he/ze is indeed deserving of the position, role, responsibilities, etc. that she/he/ze has? Or do they treat her/him/hir in ways that lead her/him/hir to question their ‘deservingness’ of that position, role, etc.?). All to say, rather than thinking of imposterism as a individual ‘syndrome’ that requires individual treatment, we may need to think about it as a cultural phenomena that requires group- or cultural-level change/’treatment.’

What about engaging colleagues in non-work related conversation?

This can be more tricky than you might think. Keep in mind that asking non-work relevant guidance can make things worse not better. For example: If you have a female colleague who likes running, don’t only engage her in conversation about running and not about her science. Just something to keep in mind. These types of interactions can contribute to their imposter feelings, as they tacitly suggest that she does not have work-relevant knowledge, skills or insights that are worth discussing. Yet it is these work-relevant skills, insights, etc. that need to be acknowledged and appreciated in order for her — and any other given individual (regardless of gender) — to feel confident and deserving/assured of their position, role, responsibilities, etc. at work.

How do the reposes of men and women differ in a male dominated workplace?

In male dominated workplaces, men are more likely to internalise their sense of being competent, able and well-suited for that workplace/profession. This makes sense as you look around and see others similar to you (and when you know that this profession has historically always been represented by people like you). By comparison, women in these environments may see fewer people of their own gender, and so have fewer cues/see less evidence in the environment that signal that they they, as women, are well-suited for that workplace/profession. Instead, being the minority gender in that workplace/profession, women may be seen by others (and recognize that others are seeing them) through a ‘gendered lens.’ That is, they may be more readily seen in terms of the stereotypes of their gender. This can elicit, among other things, a sense of stereotype threat — stress and concern that they are being viewed and evaluated based on stereotypes of their gender, which can ultimately have a negative impact on one’s performance. For example, if I make a mistake others may assume it is because I am a woman. It is also important to note that this is not just a gendered issue. Racial and ethnic minorities, immigrants and non-native English speakers, and individuals who belong to other socially stigmatised groups can similarly face barriers in feeling that they are competent, able and well-suited for that workplace/profession (because of cultural stereotypes that can impact how they are treated, how they are evaluated, and how readily they experience forms of stress that can impact their ability to perform at work to their fullest potential).

What about in male dominated boardrooms/meetings?

In male dominated board room contexts, men are more resilient to having their ideas openly criticised or being interrupted — not so readily internalising those criticisms as a sign that they lack work-relevant competencies, skills, knowledge, etc. But women are more likely to internalise this criticism as a sign that they lack those competencies, knowledge, etc. Importantly, this is not because women are simply ‘more sensitive.’ Instead, such differences in how men and women internalize criticism are rooted in the cultural stereotypes often present in male-dominated workplaces/professions. Specifically, for women, being in an environment that highlights gender stereotypes (suggesting women are less competent or not as well-suited for that workplace/profession; highlighted for instance when one recognizes that women are a minority/under-represented in that environment, or when one recognizes that they are treated in subtly different ways compared to their male counterparts), enable such criticisms to more readily get internalised are reflections of one’s true lack of competence/value/worth. After all, these criticisms readily fit into the (stereotypical) idea that women indeed lack the competence/suitability to be in that profession (or in that particular position within the profession). By comparison, for men, such criticisms run counter to the more readily assumed (stereotypical) idea that they are (and have always been) well-suited for that profession — prompting men to more readily consider alternative explanations for that criticism (e.g., “the person criticizing me is just a jerk, or having a bad day…it’s not me, it’s them…”). Similarly, men may more readily internalize positive feedback they receive at work compared to women. This is because such experiences readily fit with pre-existing/assumed (stereotypical) notions of men’s competence/suitability for that profession, and thus more readily, and unquestionably, internalized as reflections of one’s true competence/value/worth. By comparison, for women, this same positive feedback can come shrouded in pre-existing (stereotypical) notions of relative incompetence—or at least one’s competence is not so readily assumed in that profession—and so those experiences cannot be as readily or unquestionably internalized as reflections of one’s true competence/value/worth. Ultimately, this is important because evidence shows that when one feels competent/valued (as a function of how others treat them) they are significantly less likely to feel like an impostor.

 

Page Charges: Keep calm and contact the open access team

The University of Exeter’s Open Access library staff are here to help. Ask for help via openaccess@exeter.ac.uk

Paying Page Charges

Q. How do I pay?

UK Research Council funders (e.g. BBSRC, EPSRC, NERC, STFC) do not allow publication costs to be charged against a grant. Instead they provide a pool of money, referred to as the “UKRI/RCUK open access block grant”, which is managed by the library. The purpose of this money is primarily to pay for open access to comply with UK Research Council funder requirements but publication charges including page and colour charges can also be paid from this fund. Apply to the library for funding to pay page charges for your UK Research Council funded papers. The library will suggest you apply for a waiver / reduction, in order to prioritise open access payments from this finite pot of money but they can pay your page charges from the block grant, if needed. First apply for a fee waiver!

If your research was funded by another funder, publication / page charges may be eligible costs to be charged to your research grant, check grant T&Cs to confirm this.

If your research was not externally funded, you may not have any funding to pay page charges.

Q. How do I apply for a fee waiver?

Check the journal requirements. They might state under what conditions you can apply for a waiver.

It is generally a good idea to apply for a waiver on submission and not on paper acceptance. This is done directly with the journal. In applying for your waiver, you will need to justify why you can’t pay. Some suggestions to include in the waiver are:

  1. My institution has requested I apply for a fee waiver.
  2. Our resources for paying page charges is generally set aside for open access fees and not page charges. I could apply for an exception.
  3. You may feel politically motivated and articulate why excess page charges and colour figures are no longer incurred costs for the journal etc.
  4. I literally have no funds to pay.

Q. What if the journal says no to the fee waiver?

If your research was funded by a UK Research Council (e.g. BBSRC, EPSRC, NERC, STFC) email the open access team to apply for the fees to be paid from the UKRI/RCUK open access block grant.

If funded by another funder, check if they can be charged to your research grant (check grant T&Cs).

If you have no funding for the page charges and the publisher will not waive them, consider publishing elsewhere.

The key point is to think about payment at point of submission and not acceptance. If they refuse the waiver and the fee is very large then consider if this journal is still the right location for your work.

Paying open access

Q. When should I pay for open access?

If the embargo on the paper is greater than 6 months and you are funded by a funder that specifies a maximum allowed embargo of 6 months e.g. UK Research Councils (BBSRC, EPSRC, NERC, STFC), Horizon 2020.

Even if your funder does not require it, you may wish to pay for open access e.g. publishing in a fully open access journal. If your funder cannot pay for open access, you may be eligible to have this paid from the Institutional APC Fund. Contact the open research team for more info about the Institutional APC Fund and criteria for accessing this money.

Q. Do I comply with REF requirements if I do not pay for open access?

To be eligible for the next REF, you need to deposit the author accepted manuscript (AAM) of journal articles and conference papers with an ISSN within three months of acceptance. You have complied with the REF requirements and do not need to pay open access (unless your funder requires it – see above, or you want to for other reasons). The policy allows repositories to respect publishers’ embargo periods, while it states that embargo periods should not exceed 12 months for REF Main Panels A and B, there is an access exception that permits longer embargoes if the publication requires it and was “the most appropriate publication for the output”. This is called a closed deposit and complies with the policy.

Copyright of your author accepted manuscript

Q. Can I put my author accepted manuscript on Research Gate?

Generally NO unless the journal explicitly says so. It is journal specific.

Q. Can I put my author accepted manuscript on my personal website?

Journal specific. Check out the SHERPA/RoMEO entry or the journal website. If in doubt email open access or the journal directly.

Q. Can I put my own published figures on my website?

Depends. Often a good idea to clarify/negotiate with the journal BEFORE signing over the copyright. But you can ask the journals even after they own the copyright. It may also be as simple as citing the article.

What is ORE, Symplectic and why should you care?

ORE = Open Research Exeter is the University of Exeter institutional repository. More info here The University of Exeter’s open access policy requires that you deposit in ORE the research papers you produce while employed at Exeter.

Symplectic is the University’s current research information system (CRIS). It is a record of your publications which feeds your publications page and is the interface you use to get your articles onto ORE. Click here for the login screen.

Q. What do I need to do with my author accepted manuscript?

You should submit your author accepted manuscript to ORE via Symplectic. The Open Reearch team review and approve all deposits. This includes checking that the correct version of a publication has been deposited, and applying any embargo required by the publisher.

Q. What format?

If you are using word, please convert to pdf (preferably pdfa). Also combine all supplementary material so the entire record is in one file.

Q. What time frame?

Submit to Sympletic within 3 months of acceptance.

Q. Are they open access if on ORE?

Yes, once any embargo has lifted (this happens automatically at the end of the embargo period). Publications on ORE without paid open access are called “green” open access.

Q. Why should I care?

  1. For papers to be considered in REF2021 they must comply with open access rules and be in ORE for all publications post 1 April 2016. Papers between 1 April 2014 and 1 April 2016 can still be included in REF but do not need to meet the open access requirements.
  2. Helps people find your papers.
  3. Adds to your citations.

Q. What if I miss the compliance period?

Email open access and discuss it.

Q. What if I work for an additional institution other than Exeter?

Check with the other institution what is required. For UK, Australian and US institutions in particular, but potentially also those of other countries, it is highly likely that the institution’s open access policy will require deposit to their repository. However, some permit a link to the deposit in another repository. It is double handling but necessary.

Jargon clarifiers

Q. What is my author accepted manuscript (AAM)?

It’s the version that was accepted by the publisher and includes all modifications from the peer-review process, but without the publisher’s typesetting, copy-editing, other formatting etc.

Q. What is the pre-print?

This is the version that has been submitted but has not been through the peer review process.

Helpful links:

SHERPA/RoMEO  has the majority of the copyright information. See specific journals as well.

More on open research at the University of Exeter.