BMC-BAMC 2025
BMC-BAMC 2025
Please ensure you arrive at the appropriate room 10 minutes before the session at which you will be speaking. Please keep to time within your allocated presentation slot. All Contributed Talks (CTxx sessions), and many Mini-Symposia talks (MSxx sessions) are 20 minutes in length, this should include a 15-minute presentation and up to 5 minutes for questions and handover (a few Mini-Symposia talks are 40 minutes in length, again, this includes 5 minutes for questions and handover). Workshop talks (WSxx sessions) are of varying length. If you have any queries about the timing of your presentation, please contact the relevant workshop organiser. Session chairs will be in the room to help – and will prompt you when you are reaching the end of your time slot, typically when you have 5 minutes and 1 minute to go. To allow movement between parallel sessions, it is important that all talks run strictly to time.
Please arrive at the presentation room at least 10 minutes prior to the session. Please make sure you and all presenters always make use of any microphones that are available, for audibility and accessibility. We have a very busy schedule and many parallel sessions so keeping to time is important to ensure we do not overrun and to enable movement between sessions.
All Contributed Talks (CTxx sessions), and most Mini-Symposia talks (MSxx sessions) are 20 minutes in length, this should include a 15-minute presentation and up to 5 minutes for questions and handover (a few Mini-Symposia talks are 40 minutes in length, again this includes 5 minutes for questions and handover).
Rooms will be supplied with cards which you may use to help with keeping to schedule: there is a yellow card to flag that there are 5 minutes remaining and red for 1 minute remaining. Only go to Q&A if time allows. Please keep any introductions short.
Posters must be A0 portrait (or smaller) or A1 landscape (or smaller). You will need to bring your poster to the conference with you, and we suggest you put this up when you register. The poster boards will be set up in the Forum Street, where most lunches and breaks will take place. You will not have a set board so please place your poster on any free board when you arrive. We will provide fixings to attach your poster to the boards.
Posters will remain up on the boards for people to read and discuss throughout the duration of the conference. Please take your poster off the boards and away with you at the end of the meeting. Any that are left will be recycled.
Please be present at your poster for any questions during the poster session.
Each room will have a lectern PC, a range of connectors for laptops and similar, and a laser pointer/clicker. They will also have a whiteboard and pens, and some also have a document camera / visualiser. The larger rooms will have a lectern microphone, as well as clip-on microphones – if these are available please make use of these so that speakers can clearly be heard.
Please arrive at the session 10 minutes in advance and where possible please help participants to check AV: for talks there are two options:
PhD students (based in the Forum / Newman/ Peter Chalk public areas) will be available to help. In case of technical issues, please follow the instructions available in each room, and in particular the telephone handset to talk to AV support.
Assuming there is time, please invite questions from the audience after each talk and facilitate these in the usual way, while keeping to the timings for the session.
The conference will be awarding prizes for the best PhD student talks and posters. We need the help of session chairs, so for each PhD student talk in your session, can you please fill in the following PhD student talk prize form as soon as possible after the session? We would like to have these within an hour of your session finishing if possible. This is particularly important for the Thursday morning contributed talks sessions when the information has to be in very promptly (within 20 minutes of the session finishing) so the prize awarding committee can receive information on all PhD talks in advance of the conference close.
You will be notified in advance of your session which contributors are PhD students and so eligible for a prize. Many thanks for your help in filling this essential role.
The conference organisers are committed to making the meeting productive and enjoyable for everyone. Please follow and promote our code of conduct.
For any queries, please contact the team on bmc-bamc2025@exeter.ac.uk