{"id":1731,"date":"2026-10-15T11:53:26","date_gmt":"2026-10-15T11:53:26","guid":{"rendered":"https:\/\/sites.exeter.ac.uk\/webteam\/?p=1731"},"modified":"2026-10-16T10:01:23","modified_gmt":"2026-10-16T10:01:23","slug":"how-to-add-documents-to-pages-in-t4","status":"publish","type":"post","link":"https:\/\/sites.exeter.ac.uk\/webteam\/2026\/10\/15\/how-to-add-documents-to-pages-in-t4\/","title":{"rendered":"How to add documents to pages in T4 and avoid broken links"},"content":{"rendered":"\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Use \u2018Insert from Media\u2019 icon<\/strong>&nbsp;<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">When adding links to PDFs, Excel spreadsheets or Word documents into&nbsp;your content in T4, always use the <strong>Insert from Media<\/strong> icon in the WYSIWYG editor, as shown below.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"108\" src=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2026\/10\/insert-media.jpg\" alt=\"\" class=\"wp-image-1775\" srcset=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2026\/10\/insert-media.jpg 500w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2026\/10\/insert-media-300x65.jpg 300w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">When you use this method to insert a document from the Media Library, T4 automatically publishes the document to our web server, allowing everyone to see it.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>DO NOT hardcode links to files copied directly from a web browser.<\/strong>&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, avoid copying a URL from another page which would look like this:\u00a0<br><a href=\"https:\/\/www.exeter.ac.uk\/v8media\/recruitmentsites\/documents\/degreeapprenticeships\/DA_Healthcare_Brochure.pdf\">www.exeter.ac.uk\/v8media\/recruitmentsites\/documents\/degreeapprenticeships\/DA_Healthcare_Brochure.pdf<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the original page containing the hardcoded link is removed from T4, the associated file may also be removed from the server. This would leave a broken link to the media on your\u00a0webpage, <strong>resulting in a 404 error*.<\/strong>\u00a0<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-default\"\/>\n\n\n\n<p class=\"has-text-align-left wp-block-paragraph\"><strong>Using the Insert from Media icon helps ensure that files are managed correctly through T4 and reduces the risk of broken links.<\/strong>&nbsp;<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Bonus tip &#8211; media titles\u00a0<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When you select a document from the Media Library, T4 automatically inserts the media item\u2019s name as a link to the file.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can change the link text if needed. Double click on the link and type in the text you require.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"209\" src=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2026\/10\/set-media-attributes-2.jpg\" alt=\"\" class=\"wp-image-1787\" srcset=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2026\/10\/set-media-attributes-2.jpg 400w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2026\/10\/set-media-attributes-2-300x157.jpg 300w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>More information\u00a0<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/sites.exeter.ac.uk\/webteam\/2026\/03\/05\/how-to-write-good-link-text-and-why-its-worth-it\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to write good link text<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/universityofexeteruk.sharepoint.com\/sites\/t4training\/SitePages\/Adding-links.aspx\" target=\"_blank\" rel=\"noreferrer noopener\">How to add a link in T4<\/a>&nbsp;&nbsp;(T4 registered users only)<\/li>\n\n\n\n<li><a href=\"https:\/\/www.exeter.ac.uk\/staff\/web\/web-accessibility-training\/\" target=\"_blank\" rel=\"noreferrer noopener\">Web accessibility&nbsp;training<\/a>&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Glossary<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">*A <strong>404 error<\/strong> (or &#8220;404 Not Found&#8221;) is a standard HTTP status code that means a web browser was able to communicate with a web server, but the server could not find the specific page or file requested<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Use \u2018Insert from Media\u2019 icon&nbsp; When adding links to PDFs, Excel spreadsheets or Word documents into&nbsp;your content in T4, always use the Insert from Media [&hellip;]<\/p>\n","protected":false},"author":817,"featured_media":1747,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[11],"tags":[],"class_list":["post-1731","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-t4-tips"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.0 - 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