{"id":227,"date":"2025-04-15T10:57:00","date_gmt":"2025-04-15T10:57:00","guid":{"rendered":"https:\/\/sites.exeter.ac.uk\/webteam\/?p=227"},"modified":"2025-04-15T13:11:25","modified_gmt":"2025-04-15T13:11:25","slug":"hiding-and-deleting-content","status":"publish","type":"post","link":"https:\/\/sites.exeter.ac.uk\/webteam\/2025\/04\/15\/hiding-and-deleting-content\/","title":{"rendered":"A guide to hiding and deleting content in T4"},"content":{"rendered":"\n<p>This guide covers:<\/p>\n\n\n\n<ul>\n<li>How to <strong>hide<\/strong> (expire) content<\/li>\n\n\n\n<li>How to <strong>unhide<\/strong> expired content<\/li>\n\n\n\n<li>How to permanently <strong>delete<\/strong> content<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\">Temporarily hiding content with the &#8216;Expire&#8217; function<\/h2>\n\n\n\n<p>If you want to <strong>temporarily remove content<\/strong> from your live website, use the &#8216;<strong>expire function<\/strong>&#8216; &#8216;in T4. This allows the content to remain stored within T4 but prevents it from appearing on the published site after the next update.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Steps<\/h3>\n\n\n\n<p>1. Go to the section containing the content, click the blue <strong>Actions<\/strong> button, and choose <strong>Edit Content<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"930\" height=\"500\" src=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/edit-content-930x500-1-1.jpg\" alt=\"\" class=\"wp-image-293\" srcset=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/edit-content-930x500-1-1.jpg 930w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/edit-content-930x500-1-1-300x161.jpg 300w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/edit-content-930x500-1-1-768x413.jpg 768w\" sizes=\"(max-width: 930px) 100vw, 930px\" \/><\/figure>\n\n\n\n<p>2. Select the content you want to expire, then open the <strong>Options<\/strong> tab.<\/p>\n\n\n\n<p>3. Click on the <strong>Expiry Date<\/strong> field.<\/p>\n\n\n\n<p>4. Choose the date when you want the content to expire (it defaults to today).<\/p>\n\n\n\n<p>5. Click the <strong>clock icon<\/strong> below the calendar to set a time. Make sure the time is in the future.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"930\" height=\"387\" src=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/expiry-content-930x500-1.jpg\" alt=\"\" class=\"wp-image-299\" srcset=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/expiry-content-930x500-1.jpg 930w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/expiry-content-930x500-1-300x125.jpg 300w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/expiry-content-930x500-1-768x320.jpg 768w\" sizes=\"(max-width: 930px) 100vw, 930px\" \/><\/figure>\n\n\n\n<p>6. Press <strong>Save and Approve<\/strong> to confirm and apply your changes. After the set time has passed, the content will be marked as <strong>&#8220;Approved \/ Expired&#8221;<\/strong> in your list. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"930\" height=\"500\" src=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/expired-status-content-930x500-1.jpg\" alt=\"\" class=\"wp-image-309\" srcset=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/expired-status-content-930x500-1.jpg 930w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/expired-status-content-930x500-1-300x161.jpg 300w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/expired-status-content-930x500-1-768x413.jpg 768w\" sizes=\"(max-width: 930px) 100vw, 930px\" \/><\/figure>\n\n\n\n<p><strong>Heads up:<\/strong> Once the section or page is published again, the content will no longer be visible on your site.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-default\" \/>\n\n\n\n<h2 class=\"wp-block-heading\">Restoring expired content<\/h2>\n\n\n\n<p>You can make expired content visible again at any time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Steps<\/h3>\n\n\n\n<ol>\n<li>Go to the section where the content is located, click the blue <strong>Actions<\/strong> button, and select <strong>Edit Content<\/strong>.<\/li>\n\n\n\n<li>Find and select the expired content you want to reinstate.<\/li>\n\n\n\n<li>Click <strong>Save and Approve<\/strong> to remove the expiration. The content will be visible again when the section (page) is next published.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"930\" height=\"298\" src=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/save-and-aprove-930x500-2.jpg\" alt=\"\" class=\"wp-image-303\" srcset=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/save-and-aprove-930x500-2.jpg 930w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/save-and-aprove-930x500-2-300x96.jpg 300w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/save-and-aprove-930x500-2-768x246.jpg 768w\" sizes=\"(max-width: 930px) 100vw, 930px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\">Permanently deleting content<\/h2>\n\n\n\n<p>When you choose to permanently delete content, it will be scheduled for removal and permanently erased from the system on Monday morning. Once deleted, it cannot be recovered. If you&#8217;re unsure about deleting content, consider using the <strong>Expire<\/strong> function instead. This will remove it from the live website while keeping it in T4.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Steps<\/h3>\n\n\n\n<p>1. Go to the section containing the content, click the blue <strong>Actions<\/strong> button, and select <strong>Edit Content<\/strong>.<\/p>\n\n\n\n<p>2. Find the content you want to delete, click the blue <strong>Actions<\/strong> button, and choose <strong>Delete<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"930\" height=\"489\" src=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/delete-content-930x500-1.jpg\" alt=\"\" class=\"wp-image-277\" srcset=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/delete-content-930x500-1.jpg 930w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/delete-content-930x500-1-300x158.jpg 300w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/delete-content-930x500-1-768x404.jpg 768w\" sizes=\"(max-width: 930px) 100vw, 930px\" \/><\/figure>\n\n\n\n<p>3. A confirmation message will appear. Click <strong>Delete<\/strong> again to confirm, or <strong>Cancel<\/strong> if you change your mind.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"930\" height=\"500\" src=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/inactive-content-930x500-1.jpg\" alt=\"\" class=\"wp-image-281\" srcset=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/inactive-content-930x500-1.jpg 930w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/inactive-content-930x500-1-300x161.jpg 300w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/inactive-content-930x500-1-768x413.jpg 768w\" sizes=\"(max-width: 930px) 100vw, 930px\" \/><\/figure>\n\n\n\n<p>The content will then be marked as <strong>Inactive<\/strong> and will no longer appear on the website after the next publication. <\/p>\n\n\n\n<p><strong>Heads up:<\/strong> It will be permanently removed from the system in 1 week.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\">Oops! Deleted content by accident? Here&#8217;s how to fix it!<\/h2>\n\n\n\n<p>If you accidentally delete content or change your mind, don&#8217;t worry! Simply select the content (or choose <strong>Edit Content<\/strong> from the Actions menu) and click <strong>Save and Approve<\/strong> to restore it.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"930\" height=\"298\" src=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/save-and-aprove-930x500-1.jpg\" alt=\"\" class=\"wp-image-269\" srcset=\"https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/save-and-aprove-930x500-1.jpg 930w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/save-and-aprove-930x500-1-300x96.jpg 300w, https:\/\/sites.exeter.ac.uk\/webteam\/wp-content\/uploads\/sites\/307\/2025\/02\/save-and-aprove-930x500-1-768x246.jpg 768w\" sizes=\"(max-width: 930px) 100vw, 930px\" \/><\/figure>\n\n\n\n<p><strong>Heads up: <\/strong>If the content is no longer visible in T4, it has already been permanently deleted and cannot be recovered.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p><strong>If you have any questions about this article or need further assistance, visit our <a href=\"https:\/\/www.exeter.ac.uk\/staff\/web\/\">Web Support site<\/a> or reach out to us at <strong><a>digitalteam@exeter.ac.uk<\/a><\/strong>.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This guide covers: Temporarily hiding content with the &#8216;Expire&#8217; function If you want to temporarily remove content from your live website, use the &#8216;expire function&#8216; [&hellip;]<\/p>\n","protected":false},"author":389,"featured_media":317,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[11],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>A guide to hiding and deleting content in T4 - Web Team Blog<\/title>\n<meta name=\"description\" content=\"Learn how to manage content in T4 by hiding, unhiding, and permanently deleting it. 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