Registration

To register for ExE 2026, visit the conference web shop by clicking the Register button below. We also ask you to register for free events to get an overview of the number of participants. Capacity is limited!

Before registering, read this advice for the use of our web store:

• The ‘Continue shopping‘ button takes you to the main University of Exeter store. To return to the ExE 2026 store, use the Navigation menu to go to Conferences and Events → Faculty of Environment, Science and Economy → Ecology and Conservation. Alternatively, the Register button should take you back to ExE 2026 store with your Shopping basket intact, and the Back button might work too.

• The price for On-campus accommodation and Breakfast is listed as £0 on the main page. The correct price per night and per breakfast will appear when you click Book Event.

• The breakfast voucher dates match the accommodation dates: If you book accommodation for the night of June 29 and you would like breakfast the next morning, add Breakfast for 29th June to your basket.

Post-registration

After you have paid for your registration, you will receive a confirmation email that includes a link to our post-registration form. Once you have completed this, your registration is official.

Abstract submission

We invite submission of abstracts for poster and oral presentations. Available talk slots are limited but attendees submitting a talk abstract that is not selected will have the opportunity to present in a poster session. We will select abstracts for talks and notify attendees by April 30^th. Full details of format for talks (likely to be 10-12 minutes) and posters will be provided at this time.

Please complete the conference registration before submitting an abstract. Abstracts submitted without a confirmed registration will not be considered.

In the abstract submission form we ask you to indicate up to 2 conference themes you feel your abstract is aligned with. This does not guarantee which session you will be in, but it will help us with the planning.

The deadline for abstract submission is April 1 2026 at noon (UK time). Abstracts must be 250 words or less (excluding title).

Costs

Important information

Cancellation policy

If you need to cancel your registration for any of the conference events (including the dinner, excursion, post-conference workshops and on-campus accommodation), we will provide a full refund upon proof of purchase, provided that cancellation takes place at least two months before the start of the conference.

A registration may be transferred to another person free of charge until two weeks before the start of the conference.

To cancel or transfer your registration, email the organisers.

Code of Conduct

We are committed to providing a respectful, inclusive, and intellectually rigorous environment for all participants. By registering you agree to treat all participants with professionalism, courtesy, and respect. We will not tolerate harassment, intimidation, discrimination, or hostility. If you experience or witness a concern, please contact the organisers. Organisers may take any action deemed appropriate.

GDPR Privacy Statement

As part of registration and participation, we will collect personal information such as your name, institutional affiliation, contact details, dietary/access requirements, and any information you voluntarily provide (e.g., abstract submissions).

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How We Use Your Data

Your data will be used solely for legitimate conference purposes, including:

• administering registration and communication;
• scheduling talks, posters, and programme materials;
• managing accessibility, health & safety, and venue requirements;
• providing attendance certificates or receipts;
• ensuring the smooth running of the event.

Lawful Basis for Processing

We process your information under the lawful bases of:

• “performance of a contract” (managing your participation in the event).
• “legitimate interests” (event administration and communication).
• “consent” (where explicitly requested, e.g., mailing lists, photography).

Data Sharing

We will not share your personal information with third parties except where necessary for event delivery (e.g., venue services) or where required by law. We will only transfer personal data with third-parties with your permission.

Data Storage and Retention

Your data will be stored securely and retained only for as long as needed for event administration, after which it will be deleted or anonymised unless you give us permission to retain your personal data.

Your Rights

Under GDPR, you have the right to access, correct, delete, or restrict the use of your personal data, and to withdraw consent at any time. To exercise your rights or ask questions, please contact the organisers.

Photography and Recording

You may request not to be photographed or included in published images where feasible.